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Request for Proposal - detailed

Conference Brief

TITLE ***
FIRST NAME ***
SURNAME ***
COMPANY ***
EMAIL ***
POSITION
PHONE ***
Fax
  
Address
 City
 Postcode

About your Company

Please provide any additional background information about your Company  

Your Conference Meeting Information
Purpose - What is the specific purpose of the conference or meeting?

Expected # of delegates? ***  
PURPOSE
Describe the primary purpose of the conference.		  
GOALS
What are your conference objectives?		  
RESULTS
What cultural, or practical changes do you want to effect on the delegates?		  
ACTIONS
What do the delegates need to learn to accomplish this result?		  
DELEGATE STATUS
Describe the mix of delegates and how will this affect the choice of venue?		  
  Consider whether there are interstate or international delegates and how this will affect the choice of venue by its proximity to the airport or the regional attractions on offer. An indication of demographics would be important when taking into account any planned team building or recreational activities.

Conference Room Requirements

What is the preferred setup?

Please note - Multiple selections are possible. To select multiples hold down the Control key while you click on your selections.		  
Will you require Breakout Rooms for group work?  
Do Breakout Rooms need to be formal areas or will informal lounge areas be suitable?  

Select the Audio Visual facilities that will be required in the main meting room.

Please note - Multiple selections are possible. To select multiples hold down the Control key while you click on your selections. 		 

Experiential Learning / Team Building Activities

Do you have any specific requirements that we may need to consider?  
Describe the groups general demographics and level of fitness?  
Do you require assistance in selecting a suitable...

Please note - Multiple selections are possible. To select multiples hold down the Control key while you click on your selections. 		 

Venue Location / Style

Your preference for the location of the venue?  
Do you wish to consider a...  
Is there a maximum travel time you would like to allow from airport or CBD?  
For residential accommodation do you require...  

Budget

An indication of the total budget that is to be spent on the conference or specifically on the accommodation, meals and conferencing component.  

Timings
An outline of the time schedule that is planned for the conference

Arrival date
Departure date
     
Has there been allowance in the schedule for special events such as a gala dinner or a golf afternoon?  

Are there any other details that we need to know?

   

*** required